AMS Seeks Membership and Conference Assistant

For Immediate Release

Contact: Carol Starmack, Chief Operating Officer
Phone: No calls please.

American Montessori Society
116 East 16th Street, New York, NY 10003-2163


This position supports the work of Membership for 6.5 months throughout the year and Conferences for 5.5 months.

CLASSIFICATION: Regular Full-time, Non-exempt, Assistant
FTE: 1.0 (full-time, 40 hours weekly, Monday-Friday)
REPORTS TO: Director of Membership and Conference Coordinator



  • Generate certificates of membership, membership cards and standard correspondence in regard to school applications
  • Verify AMS teacher credentials
  • Maintain Laserfische
  • Process teacher and general member applications
  • Create mailing packets for schools and individuals
  • Generate mailing labels
  • Assist as needed

Conference Registration

  • Work to ensure the availability, accuracy, and functionality of the automated/online and downloadable versions of the organization’s meeting registration forms and supporting documents.
  • Processes all submitted registrations (via all methods/formats).
  • Provides regular pre-conference registration reports to AMS senior leadership, including summaries of registration data and trends, and identification of recent or emerging registration issues.
  • In collaboration with the designated staff, develops and implements plans to ensure the availability of the systems, equipment, and technical support necessary for onsite registration.
  • Responsible for registration desk on-site at conference.\Coordinates the production and distribution of registrant ID badges and related materials.
  • Completes post-conference follow-up, including registration reports, refunds processing, and other post-conference tasks as necessary.

Conference Logistics

  • Develops and updates FAQ
  • Coordinates the finalization and tracking of travel, lodging, and other logistical needs of key conference stakeholders and VIPs.

Support Conference Coordinator with:

  •  Facilitates the production (in-house or vendor-contracted) and placement of on-site program-related signage
  • Supplies procurement and shipping, in coordination with mailroom staff.
  • Other logistical support as required by Senior Director in Charge of Conferences.

Qualifications/Skills Needed

  •  High school diploma; college degree preferred
  • Excellent communication skills
  • Strong keyboarding/data entry skills, knowledge of data management systems a plus
  • Knowledge of Microsoft Office Suite
  • Attention to detail and organization; ability to meet deadlines
  • Flexibility and willingness to shift priorities when circumstances require
  • Ability to work as part of a team


E-mail resume with cover letter including 3 references to:
Include "Membership and Conference Assistant" in subject line of e-mail.
Deadline: October 23, 2013.

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